By Application Only

Your AI department.
Without the department.

We build and manage AI systems that handle your email, operations, and busywork — so you can stop doing €30/hour tasks and focus on €300/hour decisions.

Apply for a Spot See How It Works

Currently accepting 3 new clients for Q1 2026

20+ hrs Saved per week
90 days ROI guarantee
2 weeks To go live
The Problem

You didn't start a business
to answer emails all day.

Half your week disappears into work that doesn't move the needle. You know AI can help — but who has time to figure it out?

📧

Inbox quicksand

Three hours a day triaging, replying, and following up. Your inbox runs you — not the other way around.

🔄

Repetitive busywork

Scheduling, reporting, data entry, client follow-ups. The same tasks, every single day, eating your best hours.

🧠

Decision fatigue

A hundred small decisions before lunch. By the time you get to the work that matters, you're running on fumes.

💸

Hiring isn't the answer

Another assistant means another salary, another person to manage, another bottleneck. You need leverage — not headcount.

Imagine

What if you never had to
touch any of it again?

What if your inbox handled itself?
What if every client got followed up with instantly?
What if your morning started with a briefing, not a backlog?
What if you reclaimed 20 hours a week?
How It Works

Three steps.
Two weeks. Done.

No learning curve. No technical knowledge required. We handle everything.

01

Audit

We map your workflows and find the biggest time sinks. Before the call, our AI has already researched your business and prepared specific recommendations. You see the value before you spend a cent.

Free · 15 minutes
02

Build

We design and deploy your custom AI stack — email handling, scheduling, client follow-up, CRM integration, reporting. You approve everything before it goes live.

1–4 weeks
03

Manage

We monitor, optimise, and improve your systems every month. Monthly reports show exactly how much time and money you're saving. You focus on growth.

Ongoing
Results

Numbers that
speak for themselves.

20+
Hours saved per week
That's an entire workday back — every single day. Spend it on growth, strategy, or just living your life.
90‑day
ROI guarantee
If you don't see measurable savings within 90 days, we work for free until you do — or refund your setup fee.
24/7
Always running
Your AI systems don't sleep, don't call in sick, and don't need managing. They just work.
Pricing

Invest in time.
Not headcount.

All plans include a 90-day ROI guarantee. 3-month initial commitment. Annual plans available at 10% off.

We work with a small number of founders at a time. This isn't a volume play — every system is custom-built and personally managed.

Foundation

Get Your Time Back

For founders ready to eliminate admin overhead and reclaim their week.

€ 750

per month · €2,500 one-time setup

  • AI Executive Assistant
  • Smart email handling & auto-replies
  • Calendar & scheduling automation
  • Daily AI-generated briefings
  • Monthly performance report
  • Email & Telegram support
Apply Now
Most Popular
Growth

Scale Your Operations

For growing businesses that need intelligent automation across multiple areas.

€ 1,500

per month · €5,000 one-time setup

  • Everything in Foundation
  • Multi-agent AI system
  • CRM & pipeline integration
  • Custom workflows & automations
  • Security audit & hardening
  • Priority support & quarterly review
Apply Now
Enterprise

Full Transformation

For established businesses ready for a complete AI operations layer.

€ 3,000

per month · €12,000 one-time setup

  • Everything in Growth
  • Multi-channel deployment
  • Custom integrations & APIs
  • Dedicated agents per department
  • Real-time monitoring & alerts
  • White-glove onboarding & weekly calls
Apply Now
What Founders Say

Don't take our word for it.

★★★★★
"I went from 3 hours a day on email to 20 minutes. The AI handles 80% of my inbox autonomously — I just review the important stuff. It's like having a mind-reader on staff."
MJ
Michael J. Property Management · Lisbon
★★★★★
"They found automation opportunities I didn't know existed. ROI paid for itself in the first month. Genuinely wish I'd done this a year ago."
SR
Sarah R. E-commerce · Cascais
★★★★★
"The pre-meeting briefing blew my mind. Before we even met, they'd mapped out exactly where I was bleeding time. I was sold before the call started."
EF
Eduardo F. Consulting · Porto
FAQ

Questions you're
probably asking.

ChatGPT is a tool. We build systems. The difference is like Googling "how to do my taxes" versus hiring an accountant. We integrate AI directly into your email, CRM, scheduling, and workflows — it runs autonomously, 24/7, without you touching it. No prompting, no copy-pasting, no babysitting.
Perfect — that's exactly who we work with. You don't need to understand AI to benefit from it. We handle all the technical setup, integration, and maintenance. You just tell us what's eating your time, and we make it stop.
Simple: if you don't see measurable time or cost savings within 90 days, we work for free until you do — or we refund your setup fee entirely. No questions asked, no fine print. We've never had to use it.
Security is foundational, not an afterthought. We use enterprise-grade encryption, role-based access controls, and GDPR-compliant processes. Your data never trains public models. Every integration goes through a security review before deployment.
Most clients feel the difference within the first week of going live. Foundation setups are typically live in 1-2 weeks. The full ROI picture becomes clear within 30-60 days, but you'll notice hours coming back to your calendar almost immediately.
We monitor your systems continuously. If something goes wrong, we typically catch and fix it before you even notice. All plans include ongoing support — Foundation gets email/Telegram support, Growth gets priority 4-hour response, Enterprise gets a dedicated account manager and 2-hour SLA.
Ready?

Stop trading hours
for busywork.

We take on a handful of new clients each quarter. If you think we'd be a good fit, apply below.

Apply Now

90-day ROI guarantee. If we don't save you time, you don't pay.

Or email oli@5warm.ai — but know that we're selective about who we work with.